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Receipts/Acceptance Returns to WAWF (formerly iRAPT)

With release 5.12.1, DOD has returned to use of Wide Area Workflow (WAWF) to refer to the web application that provides electronic Receipts and Acceptance,  and Electronic Invoices for shipments into the defense supply chain.  That system had been briefly known as iRAPT.

The collection of tools referred to as WAWF during the iRAPT era is now called the Procurement Integrated Enterprise Environment, or PIEE.  Besides WAWF, PIEE includes EDA, myInvoice, IUID Registry, CORT, eMIPR, MRS, NCCS, Contract Closeout, CDR, CCM, Data Lake, GFP, CLS, PBIS, PPML, Solicitation, SPRS, JAM, PALT and CON-IT.

Military Packaging

Military personnel place their lives in danger daily and ensuring they receive the supplies required to perform their jobs is essential to their survival and our freedom. The military packaging business requires that suppliers stick to very strict guidelines during the supply chain process. In the past, items that failed to meet the rigorous demands of military packaging possibly failed in the combat zone. Consequently, the Department of Defense meticulously reviews and enforces packaging and shipping procedures. Learn more by reading the DCMA Packaging and Marking Guide.

Military Packaging Basics

The shipment of goods to military bases and operations around the world requires diligence in the adherence to packaging guidelines and regulations. Adherence to the methods and materials defined by Mil-Std-2073 is essential to ensuring that the equipment critical to the success of warfighters gets to them without damage, and maintains good operating condition while being stored in what are often very hostile conditions. Proper preservation and packaging ensures item readiness, and proper military packing ensures that items survives the rigors of transportation and storage in hostile conditions.

The Department of Defense enforces minimum requirements for marking unpacked items and the exterior of packages supplied to the military. For example, unit packs must have a minimum number of identifying pieces of information, including the National Stock Number, Unit of Issue and Part Number, in a specific order. In addition, contractors must include the contract or purchase order number on each container and the National Stock Number must be barcoded. UID and RFID requirements result in additional markings.

Understanding the minimum requirements for military packaging is essential to success, but many contractors find staying in compliance presents a challenge. Using automated systems to process military packaging can increase productivity and make the process easier.

What Is Military Packaging Software?

Sifting through the numerous packaging codes can slow down the best packaging team. Using software, such as the MIL-Comply Pack-2073 packaging database can ease the stress of ensuring the goods are in compliance. The Pack-2073 database offers an interface that allows a user to enter the Mil-Std-2073 packaging codes from the contract. Packaging requirements that are included in electronic purchase orders downloaded from DLA/BSM flow seamlessly into the labeling and WAWF shipping process. You can also create code breakdowns to ensure your packaging meets the basic requirements.

Military packaging requires a highly detailed approach and Mil-Pac software can assist new and seasoned suppliers with meeting Department of Defense requirements.

RFID Solution

Radio-frequency identification (RFID) technology transmits data that automates processes in the transportation and logistics industry. The Department of Defense utilizes this technology to track shipments dispatched by suppliers. RFID solutions include a range of hardware and software technologies that ease the tracking process and ensure accuracy and value through a streamlined delivery process. Suppliers and the Department of Defense benefit from implementing even the simplest RFID solutions available off the shelf from RFID companies such as Mil-Pac Technology.

What Are the Benefits of Using RFID Solutions?

In the past, keeping military shipping requirements in compliance with multiple regulations was a challenge. Supplier personnel used data-entry methods to record and track single shipments or pallets destined for military installations. Today, RFID technologies simplify the process through a combination of hardware and software installations.

RFID Hardware Solutions

In order for RFID technology to work, the supplier must attach or embed a tag to an outgoing shipment. The tag contains identifying information about the shipment and emits a radio frequency that a tag reader can interpret. DOD depots match RFID tags to data uploaded to Wide Area Workflow (WAWF) by contractors. This allows them to know what has been received without reading labels or scanning barcodes.

RFID Software Solutions

The Department of Defense requires that suppliers provide RFID data for each shipment they send. In addition to the RFID data, suppliers must meet a number of compliance requirements, including properly formatted labels, reports and invoices. The supplier must upload the data to WAWF, the military’s acceptance and invoicing system.

RFID solutions streamline the entire process by ensuring compliance with the myriad of military requirements. Mil-Pac offers a number of solutions that take the guesswork out of labeling, shipping and invoicing. MIL-Comply RFID Solution formats labels and data for WAWF. In addition, Mil-Pac RFID software integrates seamlessly into our products that automate other phases of the shipping process.

Read more about how RFID systems can help DOD suppliers.

RFID Systems

RFID systems use radio-frequency identification technology to allow tracking shipments and collecting important data a much simpler process. The Department of Defense requires that suppliers use RFID technology to submit shipping information to the supply depots electronically. Suppliers have multiple options when selecting a method for entering the required information. Using RFID systems can streamline the process and offer maximum flexibility during the data submission process.

What Are RFID Systems?

RFID systems include a number of hardware and software components that defense depots use to track and manage shipments. In its most basic form, an RFID system includes a transponder, a reader and computer hardware and software used to collect information. The transponder shares the location of the object to which it is attached. The reader gathers information from the transponder and the computer processes and shares the information with interested parties. Businesses and the Department of Defense, use the technology to speed and simplify receipt of supplies shipped by contractors.

How Do They Work?

The system requires several components to provide the most flexible business value. In addition, some of the smaller components, such as the tags, come in several configurations. Each configuration works best for a specific application. For example, active RFID tags work well for complex and consolidated shipments. Passive tags work well for goods traveling through the supply chain to DOD depots. Either way, the tag transmits information collected by a reader.

Once the reader collects the information, the data is uploaded to a computer using RFID software. The software may act as a middleman that processes RFID technology information for use with business applications, such as ERP, accounting or inventory control.

How Can RFID Systems Help DoD Suppliers?

The DoD requires suppliers to submit RFID information through Wide Area Workflow (WAWF), the government’s electronic tracking and invoicing system. Suppliers can enter the data into the system manually or using a formatted file using DOD software systems. Mil-Pac Technology offers RFID software that streamlines the process and increases supplier productivity. Our MIL-Comply RFID Load Manager software formats supplier files precisely and allows the user to submit the data directly to WAWF. Mil-Pac RFID systems may integrate seamlessly into your existing technology.

Military Packing

Complying with the complex requirements for military packing takes diligence, patience and, surprisingly, technology. Packing supplies for the military takes a keen sense of the requirements, regulations and compliance issues that the military enforces to ensure proper delivery. In the past, suppliers of military supplies relied significantly on manual processes that took large blocks of time to complete packaging, picking and data entry processes. Today, advances in technology streamline the military packing process and using state-of-the-art technologies makes the packing process simpler. Learn more by reading the DCMA Packaging and Marking Guide.

How Can Technology Improve the Military Packing Process?

The Department of Defense utilizes a complex series of tasks that ensure military personnel receive supplies in an efficient and safe manner. Military packing requires that suppliers adhere to a wide range of regulations that ensure supplies are received in optimal condition in a reasonable time. Shipping, tracking and entering information about individual shipments requires suppliers who maintain a handle on their inventory and ensure the timely delivery of each shipment. In the past, manual shipping and tracking processes allowed for multiple human errors.

Today, technology assists suppliers by providing a method simplify packaging while facilitating its consolidation into military standard labeling and WAWF acceptance procedures. Mil-Pac offers a number of software solutions that streamline the military packing process. For example, our Mil-Std-2073 Packaging Database (Pack-2073) supports each of the military’s compliance points through an automated process. Pack-2073 allows your packing team to use an easy-to-follow packing sheet that provides accuracy and precision in the data-entry process. Your staff can input the part and assembly numbers, quantity and container types. In addition, the software makes recording the packaging requirement codes for individual shipments a simpler process. The packaging requirements that are included in electronic purchase orders downloaded from DLA/BSM can now flow seamlessly into the shipping process.

Today’s technologies simplify the military suppliers shipping processes. Purchasing military packing software can improve productivity and streamline business processes. Mil-Pac offers a number of military packing, labeling and WAWF acceptance solutions that you can integrate into your existing logistics programs.

RFID Companies

RFID companies offer a range of solutions designed to help suppliers comply with specific regulations and manage their most important assets. The supply chain management, transportation and logistics industries have undergone many positive changes due to advances in technology, including Radio Frequency Identification. Today, RFID companies design and deploy hardware and software solutions that meet the complicated demands of modern inventory and asset management problems.

How Do RFID Companies Benefit Suppliers, Contractors and Logistics Professionals?

Implementing a useful and beneficial RFID solution optimizes a company’s supply chain and assists executives with meeting business goals. Winning and keeping a supplier contract often relies significantly on the company’s ability to remain in compliance with important regulations. RFID companies design, develop and implement RFID solutions that take into account the complexities of a receiver’s regulations.

For example, translating military shipping regulations into software programs that modernize the shipping process requires a company with substantial experience with a given technology. It also requires a company with practical knowledge of each detail of a specific shipping process. Stellar RFID companies possess the knowledge, experience and technical ability to develop software specifically for military suppliers.

RFID companies benefit suppliers, contractors and logistics professionals by picking apart uncommon problems, anticipating potential concerns and designing solutions that streamline the management and deployment of business assets and inventories.

What Types of Solutions Do RFID Companies Provide?

The use of RFID has permeated multiple industries. The pet industry uses RFID microchips for positive identification of lost pets. Cities use RFID technology to receive automatic toll payments. The technology offers a number of benefits in multiple sectors, although, none has utilized RFID hardware and software more than the logistics field.

Mil-Pac offers RFID technologies that assist suppliers with Department of Defense supply chain compliance mandates. Mil-Pac solutions ensure suppliers meet business objectives, such as timely payment, and strengthen their business relationship with DoD through cost-effective compliance to mandates even while increasing speed and accuracy.

3 Unique Aspects of Defense Contracting You Should Be Aware Of

The Uniform Commercial Code and relevant state common laws govern the contract of any two private or commercial firms that enter into an agreement. As long as the contract does not violate laws and public policies, both parties can make contractual agreements as they wish.

Different rules and requirements apply, however, when it comes to doing business with the federal government, especially with the Department of Defense (DoD).

Here are some of the unique aspects of doing business with the DoD you should be aware of:

Changing Contracts

Unlike business with private firms, the DoD, under certain conditions, has the right to make changes to an existing contract. Even if you try to fulfill the terms stipulated in the agreement and invest money in the work, remember that the government reserves the right to revise provisions.

Fortunately, the DoD can only implement changes on mutual agreements. They do not make any revisions when it concerns the delivery schedule and pricing agreements.

Subject to Many Different Laws

Contracts with the government are always subject to laws that commercial contracts are not. Some of these include The Armed Services Procurement Act of 1947, the Federal Property and Administrative Services Act of 1949, and the Competition in Contracting Act. These and many other laws accommodate specific requirements. Some laws mandate a specific open bidding process, minimum wage standards, and the use of the Military Shipment Label (MSL).

Extensive Auditing by the Government

When you do business with the DoD, note that extensive auditing can be scheduled at any time. It is important to maintain certain records and furnish copies to the government whenever needed. You need to be extra careful with this, because if the audits reveal that you were not able to conform to agreements, the government may impose price adjustments and penalties.

When it comes to private contracts, on the other hand, auditing is not necessary.

Remember that unlike commercial enterprises, the government has certain rights when it comes to doing business—because the money they are spending comes from the taxpayers.

With the complexities of government contracting, Mil-Pac Technology can help simplify compliance with DoD requirements. Get in touch with us today and let’s get started.